Engineering Operations Specialist 2

Overview:    

ACS Professional Staffing is looking for an employee to work on-site with our client. This Engineering Operations Specialist 2 position will provide materials coordination and engineering support by validating and updating technical materials information. This role will collaborate with project managers, engineers, contracting professionals, and other internal and external partners to support accurate materials management and project needs. This full-time position is located in Vancouver, Washington.

Pay rate: $24.70 - $35.29

Benefits:

• Paid holidays: 11
• PTO: Starting at 10 days
• Sick Leave: Up to 56 hours per year (prorated based on start date)
• EAP: Employee Assistance Program
• Benefit options: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)
• Other benefits include the following: Calm App, LifeBalance Discount Program

Responsibilities:      

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• In collaboration with the workplace manager, Contracting Officer’s Representative (COR), Contract Specialist and/or the Contracting Officer (CO) and using established guidelines, perform the following:
• Provide construction contractor with detailed lists of project materials and quantities required.
• Provide external stakeholder a pre-defined written and/or verbal overview of technical specifications regarding material procedures.
• Following established procedures, run pre-defined reports to identify materials that will not be available for project and submit written notification to project team, including the construction contractor.
• Alert the Project Manager (PM) and/or project team of any material issues and keep updated throughout resolution.
• In coordination and collaboration with workplace manager, COR, CO and/or other appropriate personnel, assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with the warehouse to facilitate / arrange pick up of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.
• Coordinate, facilitate and schedule release of client materials to construction contractor(s), as per contract requirements / agreements.
• Work closely with Receiving, Shipping, and Contract Specialists to validate that material inventories are accurately filled, loaded and transported to the appropriate location in time to keep project(s) on schedule.
• Create inventory worksheets for use during a physical inventory. 
• Create MRs as needed upon request from the construction manager / construction contractor based on the identified required items and quantities following pre-established procedures. 
• Using established guidelines and procedures process material returns. Collaborate and coordinate with IRC for the return of project materials for future utilization or disposal. Provide copies of Material Return Receipts to IRC, detailing work orders and associated Material Requests.
• Monitor, track and report all material utilized during subject project(s) and calculate cost of materials wasted, lost or damaged by construction contractor. Provide materials cost detail, including recommendations on the potential for chargeback to contractor(s).
• Attend a variety of meetings, providing material status report/updates to project manager(s) and construction contractor(s) as requested. 
• Extract Client’s Enterprise System (BES, Asset Suite and PowerBI reports and perform analysis of material charges against subject project work orders, verifying accuracy; work with the workplace manager in resolving the discrepancies identified.
• Participate in the NSLM improvement process by providing recommendations for new and/or revised procedures, processes and guidelines; and, by meeting and collaborating with NSLM staff to determine best practices and assisting with the development / drafting of procedural changes, updating work flow processes, and defining subsequent associated training.
• As requested, assist in the above areas and with other assigned tasks related to the delivery of furnished materials to construction contractor.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP)). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
• Perform technical data entry, updates, and maintenance in enterprise asset management systems (e.g., Asset Suite, PeopleSoft) in accordance with the Master Materials Catalog Standard (MMCS).
• Generate and verify manufacturer name codes using established naming conventions, coordinating with Vendor File Maintenance to verify alignment between systems.
• Provide day-to-day technical assistance and guidance to internal stakeholders (engineers, buyers, inventory managers, warehouse personnel) on catalog workflows, new Catalog ID submissions, and catalog search tools.
• Download, crop, enhance, resize, label, and archive digital product imagery in compliance with file structure standards, matching image files to corresponding catalog item records.
• Develop user documentation, job aids, and instructional presentations; conduct technical walk-throughs for internal clients on catalog search tools and ID request processes.
• Participate as a technical contributor in team meetings and process improvement initiatives, providing feedback on catalog data workflows, system usability, and operational procedures.

Requirements:    

• High school diploma or equivalent is required
• Bachelor’s Degree in business administration, supply and logistics management, construction management or engineering or a closely-related technical field is preferred.
• 5 years of engineering operations experience, supporting construction logistics and engineering operations or a related field is required.
• The technical experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature.
• Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control.
• Knowledge of and experience with processes, automated records and control systems for acquisitions, accountability, control and disposal of facilities, equipment, materials, supplies, and other resources.
• Experience with Oracle based Enterprise Resource Planning software.
• Experience with Excel Visual Basic for Applications (VBA).
• Working knowledge of SharePoint, sufficient to enter and retrieve data.
• Extremely detailed oriented and capable of working independently in support of multiple complex projects.
• Able to identify problems and articulate them to leadership in a manner that is easily understandable and timely.
• Possess oral communication skills that allow for the conveyance of technical advice and information to clients and coworkers who have varying degrees of understanding of the subject matter.
• Comfortable working from a given set of rules, guides or processes.
• Excellent customer service and communication skills. Display calm and customer-oriented attitude in fast-paced and sometimes stressful conditions.
• Possess a high level of organizational abilities, multi-tasking skills and be detail-oriented.
• Able to manage support to assigned projects, and given a set of guides, able to formulate and provide advice to clients to achieve desires outcomes.
• Valid U.S. Driver’s License is required.  

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position. 

Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.   

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.   

If you have any questions about the job posting, please contact recruiting@acsprostaffing.com

If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com