Payroll Coordinator

Overview:   

ACS Professional Staffing is looking for an employee to work on-site with our client. The Payroll Coordinator will work as part of a team to process biweekly payroll for more than 950 employees, totaling over $90 million annually. This person will enter exception and timesheet data into the payroll system; calculate, process, and reconcile payroll; and answer employee questions. The position is eligible for overtime and receives extra pay for working on holidays. This full-time position is located in Everett, WA.

Pay range: $35.72 - $37.57

Benefits:

• Sick Leave: One hour of paid sick leave for every 40 hours worked (sick leave can be used after 90 days of employment)
• EAP: Employee Assistance Program
• Benefit options available: Medical, Dental, Vision, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)
• Other benefits include the following: Calm App, LifeBalance Discount Program

Responsibilities: 

• Enter payroll exception data into payroll systems.  
• Research and analyze discrepancies, make corrections, and document changes.  
• Review payroll and documentation for accuracy and completeness.
• Calculate payroll and reconcile to various reports. 
• Follow records retention protocols.  
• Maintain archive of payroll records annually. 
• Enter timekeeping data.  
• Validate timekeeping calculation results for accuracy and compliance with labor contracts, agency policy, and labor laws. 
• Research and respond to payroll related inquiries from employees, supervisors, and outside organizations.  
• Serve as a resource for payroll issues. 
• Monitor and reconcile payroll deduction reports, prepare for payments to third parties, and review general ledger balances. 
• Analyze, reconcile, and process FMLA, PFML, STDi, LTD, Workers Compensation leave, supplemental pay and donated sick leave hours based on information provided by Benefits team and third-party organizations.  
• Create adjusting entries and documentation as needed.   
• Work with IT staff to troubleshoot system issues and test functional updates, upgrades, and fixes. 
• Perform other duties of a similar nature or level.

Requirements:

• 5 years of experience processing payroll and using payroll software systems. 
• An associate degree or 2-year technical certificate in accounting or a related field may substitute for 1.5 years of experience; a bachelor’s degree may substitute for 3 years.
• Knowledge of general accounting and payroll processing.
• General knowledge of payroll-related labor laws, such as FMLA and FLSA.
• Advanced proficiency with the Microsoft Office Suite (Outlook, Word, and Excel).
• Proficiency in typing and 10-key data entry.
• Ability to work extended hours, weekends, and holidays, or an alternate work schedule, as needed to meet strict payroll deadlines.
• Experience with PeopleSoft, Trapeze, and UKG software.
• Experience producing payroll in the transit industry, government or public sector, or for a union-represented workforce.
• Performing mathematical calculations with speed, accuracy, and attention to detail.
• Managing multiple tasks effectively and adjusting to changing priorities.
• Remaining focused on results, following up, and completing tasks on time to meet strict payroll deadlines.
• Working effectively with employees and management at all levels of the organization.
• Communicating clearly in writing and verbally, with timely, relevant, and concise messages that outline necessary actions and deadlines.
• Fostering an inclusive workplace by upholding agency’s core values in support of the organization’s vision and mission.
• Inspiring team commitment, pride, and trust while promoting cooperation and motivating others toward shared goals.
• Demonstrating courtesy, sensitivity, and respect in all interactions.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

If you have any questions about the job posting, please contact recruiting@acsprostaffing.com

If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com